Office Assistant

Location: Warsaw (on-site, 5 days/week)

Schedule: Task-oriented (typically 8:00-16:00)

Contract Type: Contract of Mandate

LLInformatics is an IT consulting company with dozens of satisfied clients across Europe and North America. We serve businesses that expect their challenging projects to be delivered according to plan, with impeccable quality, and under strict compliance requirements. Our remote-first team of 100+ experts specializes in building high-quality digital products. We set a new standard in our industry through data-driven decisions, measurable outcomes, a strategic mindset, and a solid work culture.

Key Responsibilities:

• Oversee office access, supplies, and daily operations.

• Manage correspondence (emails, letters, packages).

• Greet visitors and assist with inquiries.

• Maintain and organize files, records, and databases.

• Coordinate travel arrangements and company events.

• Support onboarding by preparing workstations and materials.

• Ensure office operations align with company policies.

• Troubleshoot basic equipment issues and arrange repairs.

Requirements:

• 1-3 years of experience in administrative roles.

• Proficiency in Google Workspace or Microsoft Office Suite.

• Strong time management and multitasking abilities.

• Excellent written and verbal communication skills.

• Detail-oriented and resourceful in handling office challenges.

• Adaptable and comfortable handling unexpected challenges or shifting priorities.

• Experience with office equipment and basic bookkeeping or payroll knowledge is a plus.

Ideal Candidate Profile:

• Independent, assertive, and agile in a results-driven environment.

• Comfortable with remote collaboration and management.

We offer:

• Onboarding - we will take care of you from the very beginning

• Company culture - we create a place where we would like to work and we can create things from scratch

• Work techniques from the IT world - we will develop your knowledge of various modern methods of running projects

• Out-of-the-box development - if you are interested in development outside of your scope, we will teach you

• Transparent communication - support of a mentor, regular 360 feedback sessions