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Executive Assistant

On-site
  • Warszawa, Poland
Human resources

Job description

LLInformatics is an IT consulting company with dozens of satisfied clients across Europe and North America. We serve businesses that expect their challenging projects to be delivered according to plan, with impeccable quality, and under strict compliance requirements. Our remote-first team of 100+ experts specializes in building high-quality digital products. We set a new standard in our industry through data-driven decisions, measurable outcomes, a strategic mindset, and a solid work culture.


  • Contract Type: B2B or Mandate Contract
  • Location: Warsaw

Your tasks and responsibilities:

  • Organize and manage CEO & CTO schedules
  • Provide daily schedule overview and communicate important information
  • Resolve scheduling conflicts and anticipate upcoming events
  • Draft and edit correspondence for the CEO
  • Manage email inbox
  • Organize travel and accommodation, create itineraries, process expenses
  • Handle requests and queries appropriately and confidentially
  • Coordinate internal and external meetings, prepare agendas, take minutes, document key decisions, and follow up on actions
  • Distribute tasks and notes from meetings
  • Manage relationships with external legal firms
  • Act as a point of contact between CEO/CTO and internal teams/external stakeholders
  • Assist in planning and executing special projects
  • Track project timelines and deliverables to ensure deadlines are met
  • Other administrative tasks, working with the back-office team, board, and vendors

We need you if you...

  • Have experience as an Executive or Personal Assistant
  • Possess excellent organizational and multitasking skills
  • Are fluent in Polish and English (C1 or C2)
  • Demonstrate proactive problem-solving and decision-making skills
  • Show strong initiative and follow-through
  • Are resilient and able to work under pressure
  • Are proficient with office tools and software, and willing to experiment with new tools and AI prompts
  • Are not afraid to ask for help or guidance when needed
  • Are able to learn and maintain internal systems
  • Hold an active driving license
  • Are willing to document and iterate working processes with C-level executives

What we offer:

  • Onboarding - we will take care of you from the very beginning
  • Cool company culture - we create a place where we would like to work
  • Work techniques from the IT world - we work with various modern methods of running projects
  • Transparent communication - support of a mentor, regular 360 feedback sessions
  • Integrations - board games evenings, shared lunches, regular team-building activities
  • Equipment - MacBook, + external widescreen (34 inches, 16:9), standing desks in the office

Recruitment Process:

1st Stage: 30-minute video interview with recruiter.

2nd Stage: 1-hour in-person interview at our Warsaw office.

3rd Stage: 30-minute video call with the HR Manager.

4th Stage: 1-hour video call with the Co-founders.

If you are dynamic, organized, and ready for new challenges, apply now!

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